May 20, 2009 Budget Retreat of the Miami Town Council and Staff

May 20, 2009 Budget Retreat of the Miami Town Council and Staff



Report to be Announced

May 18, 2009 Special Meeting of the Miami Town Council

Special Meeting to Approve the Demands

May 11, 2009 Miami Town Council Meeting

TOWN OF MIAMI
REGULAR MEETING OF THE MAYOR AND COUNCIL
MIAMI TOWN COUNCIL CHAMBERS
500 SULLIVAN STREET, MIAMI, ARIZONA 85539


PUBLIC HEARING
6:00 PM

The Town of Miami will be holding a public hearing at 6:00 p.m. regarding the usage of CDBG funding.


WORKSHOP
6:15 PM

Council will hold a workshop at 6:00 pm to go over demands for the period of May 5th, 2009 to May 11th, 2009.

AGENDA

MONDAY, May 11th, 2009
6:30 PM


I. CALL TO ORDER

II. PLEDGE OF ALLEGIANCE / INVOCATION

III. ROLL CALL OF COUNCIL MEMBERS

IV. CONSENT AGENDA

A. No business scheduled under this section of the agenda

V. APPROVAL OF MINUTES / DEMANDS

A. Review & Approval of the Demands for the period of May 5th, 2009 to May 11th, 2009.
B. Review & Approval of the minutes from May 4th, 2009 special meeting.

VI. REPORTS / RECOGNITIONS

A. Administrators Report
B. Department Reports
C. Mayor/Council

VII. CALL TO THE PUBLIC
Pursuant to Arizona Revised Statutes 38-431.01 (G) a public body may make an open call to the public during a public meeting, subject to reasonable time, place and manner restrictions, to allow individuals to address the public body on any issue within the jurisdiction of the public body. At the conclusion of an open call to the public, individual members of the public body may respond to criticism made by those who have addressed the public body, may ask staff to review a matter or may ask that a matter be put on a future agenda. However, members of the public body shall not discuss or take legal action on matters raised during an open call to the public unless the matters are properly noticed for discussion and legal action.


VIII. UNFINISHED BUSINESS

Information / Discussion / Action

A. Information, discussion and action: On the need to meet and agree on a set date in order to formulate an agenda for the recommended budget retreat. Along with focusing on a retreat date I feel we as individuals need to start listing the questions that our constituents would be asking. (Requested by Councilman Medina)

B. Information, discussion and possible action to adopt the suggested Underage Drinking Social Host and Noisy Assembly Ordinance, as submitted by the local Copper Basin Youth Partnership program organization.

IX. NEW BUSINESS

Information / Discussion / Action

A. Information, discussion and action: Under what circumstances is it warranted to bring in volunteers to help in town hall or elsewhere within the town? What is the approval process? What skills or criteria are required to even be considered for a volunteer position? What are the protections to make sure that once allowed to volunteer, they follow procedures? What and who are responsible for the review process to make sure they are effective in what they are doing? (Requested by Vice Mayor Black)

B. Information, discussion and action: The Miami Business Project would like to co-sponsor with the Town of Miami the Fiesta next September 2009. We are especially excited to have Bob Zache (One of the original founders of the festival) along with numerous other citizens that are ready & willing to make this Fiesta a great success. (Requested by the Miami Business Project)

C. Information, discussion and action: A presentation by Ms. Rebecca Millar, the Mahoney Group on cost saving of employees insurance. (Requested by Mayor Canizales)

D. Information, discussion and action: On enforcement of municipal traffic laws. (Requested by Mayor Canizales)

E. Information, discussion and action: Setting summer pool rate. (Requested by Marty Feldhake)

F. Information, discussion and possible action to set new goals after discussing current projects and their status. (Requested by Mayor Canizales)

G. Information, discussion and action on purchasing a security system for the Miami Memorial Library. (Requested by Vice Mayor)

H. Council to adjourn into executive session for legal advice possible law suit.

I. Information, discussion and action: approving Town Attorney involvement in the matter of The State of Arizona, Plaintiff vs. Mary Margaret O’Donnell, and Defendant in response to motions filed by Defendant.


X. CALL TO THE PUBLIC

Pursuant to Arizona Revised Statutes 38-431.01 (G) a public body may make an open call to the public during a public meeting, subject to reasonable time, place and manner restrictions, to allow individuals to address the public body on any issue within the jurisdiction of the public body. At the conclusion of an open call to the public, individual members of the public body may respond to criticism made by those who have addressed the public body, may ask staff to review a matter or may ask that a matter be put on a future agenda. However, members of the public body shall not discuss or take legal action on matters raised during an open call to the public unless the matters are properly noticed for discussion and legal action


XI. CALL TO THE COUNCIL

XII. ADJOURNMENT

NOTICE:

Pursuant to A.R.S. Section 38-431.03 Paragraphs (A)(1), (A)(3), (A)(4), (A)(7), the Council reserves the right to move into executive session as provided for by Arizona State Statute for any or all of the agenda items noticed herein.

Persons with disabilities requiring special accommodation to participate in this meeting should contact the Miami Town Clerks Office, as soon as reasonably possible, by phone at (928) 473-4403, by e-mail at townofmiami@cableone.net, or in person at 500 Sullivan Street, Miami, Arizona 85539.

Town of Miami, AZ; Special Town Hall Meeting May 4th

TOWN OF MIAMI

SPECIAL MEETING OF THE MAYOR AND COUNCIL
MIAMI TOWN COUNCIL CHAMBERS
500 SULLIVAN STREET, MIAMI, ARIZONA 85539
AGENDA
MONDAY May 4, 2009
6:30 p.m.

I.             CALL TO ORDER

II.       PLEDGE OF ALLEGIANCE / INVOCATION

III.       ROLL CALL OF COUNCIL MEMBERS

IV.       APPROVAL OF MINUTES / DEMANDS

       A.       Review & Approval of the Payroll and Demands for the period of April 27th, to May 3rd, 2009.

       B.        Review & Approval of the minutes from the Regular Meeting on ; April 27th, 2009

V.       UNFINISHED BUSINESS

       A.       Council workshop to form departmental committees. (Tabled on Monday April 17th,2009 meeting)

       B.       Information, discussion and action on assignment of departmental council committees.

       C.       Information, discussion and action for council's approval to donate the old Fire Alarm

System

andother historical items to the Bullion Plaza Museum. (A request from call to the council at the

April 27th meeting)

       D.       Information, discussion and action on approval for the Engineering contract for the sewer line

repairs under Highway 60. (Requested by Bill Hare tabled at the Monday April 17th, 2009

emergency sewer line meeting)

       E.       Information, Discussion and action on town's endorsement and support of an urgent care

facility. (This item was on the April 27th meeting for discussion only)

VI.       CALL TO THE PUBLIC

VII.       ADJOURNMENT NOTICE:

Pursuant to A.R.S. Section 38-431.03 Paragraphs (A)(l), (A)(3), (A)(4), (A)(7), the Council reserves

the right to move into executive session as provided for by Arizona State Statute for any or all of the

agenda items noticed herein.

Persons with disabilities requiring special accommodation to participate in this meeting should

contact the Miami Town Clerks Office, as soon as reasonably possible, by phone at (928) 473-4403,

by e-mail at townofmiami@cableone.net, or in person at 500 Sullivan Street, Miami, Arizona 85539.